Organising an event is no small task. From picking the perfect venue to getting the sound right, every detail counts. But what about visuals?
In today’s world, an LED screen can help any event organiser to make the difference, meeting the event’s needs. Whether it’s a corporate presentation, a music festival, or a wedding, LED screens bring clarity, vibrancy and a wow factor that captivates audiences. But not all LED screens are the same and hiring one takes some planning.
Let’s explore what you need to know for LED video wall hire in the UK.
1. Understand Your Event’s Needs
Every event has its unique requirements. Start by asking yourself:
What’s the purpose of the screen? For a conference, you might need a screen that displays slides and videos. For a live concert, you’ll want something large and bright enough for the audience to see from afar.
Where will it be placed? Is it going to be indoors or outdoors? Indoor screens require less brightness, while outdoor screens need higher brightness levels to combat sunlight.
A study by Event Tech Magazine found that 75% of event attendees said clear visuals significantly enhanced the experience. That’s why matching the screen to your event’s purpose is so crucial.
2. Screen Size Matters
The size of the screen is one of the most important factors. A screen that’s too small might not be visible to everyone, while one that’s too big could overwhelm the space.
For smaller gatherings like seminars or workshops, a 4mΧ3m LED screen might be enough. But for larger events like festivals or exhibitions, you’ll need something bigger, such as an 8mΧ5m or even larger.
A good rule of thumb. The farther your audience is seated from the screen, the larger it needs to be.
3. Resolution is Key
No one likes blurry or pixelated visuals. The resolution of the LED screen determines how sharp the images will appear.
- For smaller venues or close-up audiences, choose high-resolution screens like P2 or P3 (these numbers refer to the distance between pixels)
- For larger venues or outdoor events where the audience is farther away, P4 or P5 screens might work just fine.
Remember, clear visuals can keep your audience engaged and leave a lasting impression.
4. Indoor vs. Outdoor Screens
Where you place the screen greatly affects what kind of screen you need.
- Indoor Screens: These are designed for controlled environments. They don’t need to be as bright because there’s no sunlight. Also, they’re lightweight and easier to set up.
- Outdoor Screens: Built to handle unpredictable weather, these screens are weatherproof and much brighter to ensure visibility under the sun.
If you’re hosting a summer event in the UK, where sunshine (or rain) can surprise you, make sure your outdoor screen is ready for both.
5. Brightness Levels
The brightness of an LED screen is measured in nits. A good brightness level ensures your visuals are clear, regardless of the lighting conditions.
- Indoor screens typically need 800 to 1,200 nits.
- Outdoor screens require at least 5,000 nits to stay visible in daylight.
Always check the screen’s brightness before hiring to avoid washed-out visuals during your event.
6. Viewing Angle
Your audience isn’t always sitting directly in front of the screen. Some will view it from the sides. That’s why a wide viewing angle is crucial.
Look for screens with at least a 120-degree horizontal viewing angle. This ensures everyone, no matter where they’re seated, gets a great view.
7. Choose the Right Rental Company
Not all LED screen rental companies are the same. Choose a company with a good reputation, experienced technicians and a solid track record.
Ask for references or reviews from past clients. A trusted company will provide high-quality equipment, handle the setup and ensure everything runs smoothly.
As Steve Jobs once said,
“Details matter. It’s worth waiting to get it right.”
The right rental company will pay attention to every detail. So you don’t have to worry.
8. Screen Setup and Support
Setting up an LED screen isn’t as simple as plugging it in. Placement, alignment and wiring are all critical for a seamless experience.
Hire a company that offers:
- Professional setup and teardown services.
- On-site technical support during the event.
This ensures you won’t face last-minute glitches or disruptions.
9. Content Compatibility
What kind of content will you display? Make sure the screen you hire supports your content format.
- For videos, check if the screen supports HD or 4K resolution.
- For live feeds, ensure it connect easily to cameras and streaming equipment.
- For presentations, verify compatibility with laptops and other devices.
A mismatch between your content and the screen can lead to awkward moments you’ll want to avoid.
10. Power Requirement
LED screens consume a lot of power. Check the venue’s power capacity and ensure it can handle the screen and other equipment.
Also, ask the rental company if they provide power backup solutions. Power outages during an event can be disastrous and having a backup plan is always a good idea.
11. Budget Wisely
High-quality LED screens aren’t cheap. But that doesn’t mean you have to overspend.
Get quotes from multiple rental companies and compare their offerings. Don’t just look at the price. Consider the value they provide, including screen quality, support and additional services.
A survey by Eventbrite found that 68% of organisers overspend on technology due to last-minute decisions. Planning ahead can save you money and stress.
12. Test Before You Hire
Always test the screen before committing. Check the brightness, resolution, colour quality and overall performance.
A simple test can help you avoid unpleasant surprises on the event day.
13. Have a Backup Plan
Even the best equipment can fail. Always have a backup plan in case something goes wrong.
Ask your rental company if they provide spare screens or on-site technicians to handle emergencies. A little preparation goes a long way in ensuring your event runs smoothly.
Final Thoughts
An LED screen can take your event to the next level. It grabs attention, keeps your audience engaged and ensures your visuals are crystal clear. However, choosing the right screen requires careful planning.
From screen size and resolution to set-up and support, every detail matters. Work with a trusted rental company, test the equipment and always have a backup plan.
As Benjamin Franklin once said,
“By failing to prepare, you are preparing to fail.”
So, take the time to plan, and your event will shine brighter than ever.
Ready to elevate your event with a stunning LED screen? Contact Led Video Wall Hire today and let us help you create an unforgettable experience.
